The General Affairs Executive role supports efficient day-to-day office operations through facility management, vendor coordination, travel arrangements, administrative support, and event planning. The position plays a key part in maintaining an organised workplace and ensuring that employees and visitors receive effective operational support.
Responsibilities
Manage office maintenance and facility-related activities
Supervise housekeeping staff and maintain attendance records
Manage office supplies, equipment, and company assets
Monitor and coordinate contract and Annual Maintenance Contract renewals
Manage reception activities, telephone enquiries, and visitor records
Handle couriers and mail for the administration function
Collect vendor quotations and coordinate procurement activities
Follow up with suppliers and maintain effective vendor relationships
Coordinate invoice submission and payment processing with the Finance team
Maintain vendor compliance documentation
Arrange domestic and international travel, including flights, accommodation, visas, insurance, and transportation
Provide travel-related support to employees and visitors
Coordinate internal and external events and exhibitions
Support the planning of meetings, training sessions, and events
Coordinate with vendors and service providers regarding events and travel arrangements
Maintain accurate travel and event expense records
Requirements
Bachelor’s degree in Commerce
Experience in an Administration or General Affairs function
Up to 3 years of relevant work experience
Proficiency in Microsoft Office and Outlook
About the company
A Japan-based global company specialising in specialty chemicals and advanced materials. Its operations in India focus on sales, technical support, and market development for products serving a diverse range of industrial applications.