Key Responsibilities

1. Strategic Procurement Planning & Execution

Develop and implement procurement strategies aligned with operational and production goals.
Prepare annual procurement budgets, monitor spending, and optimize costs without compromising quality or delivery timelines.
Collaborate with production, maintenance, and finance teams for material forecasting and procurement scheduling.
Drive strategic sourcing initiatives to identify cost-saving opportunities and alternative suppliers.
Prepare and present monthly and quarterly procurement performance reports to management.

2. Supplier Qualification & Development

Lead new supplier qualification and registration processes, ensuring evaluation of capacity, technical competency, quality systems, and financial stability.
Maintain an updated and compliant supplier database.
Build strong supplier relationships to ensure reliability, transparency, and mutual growth.
Conduct supplier capability assessments and onboarding with cross-functional teams.

3. Supplier Evaluation & Audit

Implement structured supplier performance evaluation based on quality, cost, delivery, responsiveness, and compliance.
Coordinate supplier audits covering QMS, CSR, and statutory requirements.
Collaborate with suppliers to address audit findings and drive continuous improvement.
Ensure compliance with environmental, labor, and ethical standards.

4. Procurement Operations & Contract Management

Oversee end-to-end procurement processes from requisition to delivery follow-up.
Verify purchase invoices and coordinate with finance for timely payments.
Review and manage supplier contracts, service agreements, and price commitments for legal and commercial compliance.
Mitigate supply chain risks through alternate sourcing and contingency planning.
Maintain accurate documentation for audit readiness.

5. Budgeting, Reporting & Cost Control

Develop and monitor annual procurement budgets aligned with factory financial goals.
Analyze variances between planned and actual spend, identifying savings opportunities.
Present periodic procurement and financial reports to management.
Implement cost reduction strategies through value engineering, negotiation, and process optimization.

6. Quality, Compliance & Governance

Ensure adherence to QMS standards, CSR guidelines, and statutory regulations in all procurement activities.
Establish and maintain procurement policies, SOPs, and documentation control systems.
Conduct internal reviews and liaise with audit teams to close compliance gaps.

7. Team Leadership & Development

Lead and mentor the procurement team to achieve departmental objectives.
Conduct training programs on procurement policies, negotiation skills, and compliance practices.
Foster a culture of continuous learning, accountability, and ethical procurement.
Identify and develop high-potential employees for succession planning.

Key Skills & Competencies

Expertise in strategic sourcing, procurement planning, and contract negotiation.
Strong knowledge of supplier qualification, audits, and compliance standards (QMS, CSR, statutory laws).
Understanding of construction materials, factory consumables, indirect materials, and services procurement.
Proven ability in budget management, cost control, and procurement analytics.
Advanced proficiency in ERP/SAP systems, MS Excel, and reporting tools.
Excellent leadership, communication, negotiation, and interpersonal skills.
High integrity, attention to detail, and commitment to compliance and ethics.

Additional Requirements

Procurement Head