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Receptionist cum Front Desk

Job title: Receptionist cum Front Desk
Location:
Specialisation: Engineering & Manufacturing
Salary: INR 350,000 - 375,000 (Annual)
Reference: PR/107198
Job published: April 21, 2023 15:09
Position: Receptionist cum Front Desk
Gender: Female
Age: 23-28 years
Location: Delhi

EDUCATION AND EXPERIENCE
  1. BA/ B.Com Graduate, Graduate in Hospitality or aviation.
  2. Age – 23-26 years, work experience 3-5 years
  3. Gender – Female
Experience
 Corporate, Hotel industry and Aviation considered.

Responsibilities
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Facility
  • Ensure upkeep of entire Office and Office assets on daily basis.
  • Arrangement of Stationery and Pantry items as per the requirement.
  • Ensure fire safety equipment (Fire extinguishers) are maintained properly.

Billing, Documentation & Vendor Payment
  • Maintenance of billing MIS of all utility & vendor bills.
  • Getting all the Utility bill payment done before the due date to avoid penalty.
  • Filling of documents, cheques & other necessary documents
Leave & Attendance
  • Checking & verifying daily attendance of Staff.
  • Verifying & sending monthly attendance of staff to HR.
  • Maintaining attendance records of staff.
Corporate Events & Parties
  • To administer events as per requirements as per instructions from HR.
  • Coordination with Delhi office, Vendor & Organizer for Guest arrangements & event requirements.    

Other Miscellaneous work
  • To get periodic civil/Electrical/Plumbing work done as per the requirement
  • Maintaining office expenses and sending the expense Vouchers & Invoices to Finance on Daily/Weekly/Monthly basis for processing.
  • Arrangement of Office lunch for Expats, Guest visiting office as per the requirements.
  •  Regularly checking of office equipment and company assets.
  •  Handling courier services of office.

Video Conference & IT setup
  • Keeping it operational in consultation with Delhi IT.
  • Arrangement of VC for office staff as & when require.
  • Maintenance of VC system

Requirements and skills
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus