Assistant Manager – Administration {Mumbai}

Title: Assistant Manager – Administration

Job Qualification:

• Experience: 5-10 years of experience in administration, specifically with a focus on expat services, facilities management, or working with Japanese nationals.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Organizational Expertise: Exceptional organizational and multitasking abilities with a strong attention to detail.
• Communication Excellence: Outstanding written and verbal communication skills, with fluency in English. Ability to interact effectively with diverse teams and stakeholders.
• Soft Skills: Diplomacy, tact, and professionalism in handling internal staff, vendors, and visitors.
• Decision-Making Capability: Strong decision-making skills, with the ability to work both independently and collaboratively.
• Minimum: Bachelor’s degree or equivalent in any relevant field.
• Preferred: Additional qualifications or certifications in Administration or related fields will be an asset.
   

Job Responsibilities:

• Expat Management: Oversee and manage the end-to-end needs of expat employees, with a primary focus on Japanese nationals, including visa processing, cultural acclimatization, and other administrative requirements.
• Accommodation Oversight: Ensure the smooth operation and maintenance of expat accommodations, ensuring that all living arrangements meet the highest standards.
• Vendor & Facility Management: Act as the point of contact for all vendor-related activities, ensuring timely and cost-effective services for housekeeping, security, and office maintenance.
• Travel Coordination: Manage seamless travel arrangements, including flight bookings, hotel reservations, and comprehensive itineraries for employees and visitors.
• Guest/Visitor Relations: Coordinate visitor management, ensuring that all interactions are professional and in line with company standards.
• Administrative Support: Oversee essential administrative functions, including courier management, billing, purchase orders, and overall task execution with precision and timeliness.