Purpose To define the job functions of Administration Department
Job Responsibility
For Company
- To Coordinate for BM/AGM/EGM and India Legal regulation with KNM.
- To update Information Management table and list internal regulation table as appropriate.
- Monitoring new Company/ Labour Act related regulations in India as appropriate.
- Renewal all internal regulation.
- To control hotel/ rental car/ agreements and arrange IT maintenance and Insurance.
- To update contract list and keep track of its renewal of all contracts and agreements. Keep record of master data of Company.
For Expats
- Arrange Invitation letter for Expats.
- To Coordinate FRRO, VISA, Lease agreement of apartment & car for Expats
- Update Director’s details time to time.
- Book flights and hotels for Visitors / Sales.
For employees
- To keep record of attendance and leave record of employees.
- Keep record of master data of employees.
- Update employees’ details time to time.
- Coordinate with HDFC bank Relationship Manager regarding any complaint or issue related to corporate credit
- To arrange Annually health check up & renewal of Medical Policy.
For Office
- To Coordinate for IT and phone related issues respectively.
- Make airtel bill payment on monthly basis.
- To manage office equipment.
- To arrange documents and samples for National & International courier.
- Filing of all Voucher ( Journal Voucher, Bank Payment etc)
- Labelling of files and arrange them in appropriate manner
- To arrange stationery and office supplies.
For Accounts
- Reconciliation of HDFC Bank Corporate Credit Card Statement on monthly basis.
- Reinstatement of Foreign Parties on monthly Basis.
- Reconciliation of all Vendors
- To Prepare outstanding statement of Foreign Parties on monthly Basis.
- Assist in Accounting job.